Mobile email signature templates

"Sent from my iPhone" tells people why your reply is short, but nothing about who you are. A mobile signature can do both in two lines: your name and a note that you're on the move, plus a number if they need you sooner. Set it in your phone's mail settings: copy the plain-text version from this page and paste it there.

Template;sig-mobile

First name On my phone, so this is brief. Phone if it's urgent.

Then type ;sig-mobile in any app.

Variations

The same message for a different channel or tone. Copy the one that fits.

For replies you dictate, where a stray word is more likely.

Dictated

First name Dictated on my phone. Forgive any odd words.

When you're replying to a client from your phone and want your full contact details anyway.

Full details

Full name Job title, Company Phone (sent from my phone)

When to use it

Replies sent on the go, when a short answer might seem curt.
Dictated replies, where you want to excuse a typo or two.
Replacing the default "Sent from my iPhone" line.

What to avoid

Don't use it as an excuse for replies that need care. Wait until you're at a desk.
Avoid putting your mobile number on email that goes to large lists.
Don't keep the phone default as well as this one, or you'll sign twice.

The fields in this template

Retext fills these in when the snippet expands. In plain text they become [brackets] to replace by hand.

First name{fill:First name}: Your first name.
Phone{fill:Phone}: The number you'll answer on the move.
Full name{fill:Full name}: Your full name.
Job title{fill:Job title}: Your title.
Company{fill:Company}: Your company.

More about dynamic fields

Tips

•On iPhone, open Settings > Apps > Mail > Signature (Settings > Mail on older iOS) and clear the default first.
•In the Gmail and Outlook phone apps, the signature setting is under Settings; paste the plain-text version there.
•On your Mac, keep ;sig-mobile as a snippet for short replies from Messages or Slack.

Works in Mail, Gmail, Outlook and every other app

Retext types the snippet wherever your cursor is. To use a different version in one app, give it the same trigger and limit it to that app with per-app snippets. They go by app, not website, so every tab in your browser counts as one app.

Use it with your team

Agree a mobile format with the team and have each person type their own name and number into it once. Keep the shared ;sig-company line as a team snippet so the Mac version stays the same for everyone.

See Retext for Teams

Questions

What can I use instead of "Sent from my iPhone"?

A short line with your name and a note that you're on your phone, like "On my phone, so this is brief". Add a number if people might need you urgently.

How do I change my email signature on iPhone?

Open Settings > Mail > Signature (or Settings > Apps > Mail on newer iOS), clear the default and paste your new signature. Gmail and Outlook apps have their own signature settings.

Can I use the same signature on my Mac and my phone?

Yes, if you set it in both places. On your Mac, Retext types it with a trigger in any app. On your phone, paste the plain-text version into your mail app's signature setting.