Google Meet invite email templates
Most Meet invites go out as a calendar event with a link buried in it. When someone asks "what's the link?" in a thread, the reply should confirm the time, give the link on its own line, and head off the two questions people ask on the day: do I need to install anything, and why am I stuck on "Ask to join". Copy the Meet link, type the trigger, and the link drops in from your clipboard.
;gm-meet;gm-meet in any app.Variations
The same message for a different channel or tone. Copy the one that fits.
For Google Chat, Slack or a text, where the person just needs the link.
For people outside your Google Workspace, who often land in the waiting room.
When to use it
- Someone asks for the meeting link in an email thread instead of the calendar invite.
- You're meeting a client or candidate who isn't on Google Workspace.
- You set up an instant meeting and need to send the link quickly.
What to avoid
- Don't type the trigger before copying the link, or {clipboard} will paste whatever you copied last.
- Don't send a Meet link in place of a calendar invite for anything recurring. People need the event in their calendar.
- Avoid putting the link in the middle of a sentence. On its own line it's easy to tap on a phone.
The fields in this template
Retext fills these in when the snippet expands. In plain text they become [brackets] to replace by hand.
- Name
{fill:Name} - The guest's first name.
- Day and time
{fill:Day and time} - Include the time zone if you're not in the same one: "Tuesday at 3pm UK time".
- Clipboard
{clipboard} - Pastes whatever you last copied, such as an order number or a link, into that spot.
Tips
- •In Google Calendar, open the event and use the copy button next to the Meet link, then type ;gm-meet in your reply.
- •If you have a standing personal meeting link, put it straight into your own copy of the snippet instead of {clipboard}.
- •Make the chat variant a per-app snippet on the same trigger: one line in the Slack app, the full email everywhere else. Google Chat in a browser tab counts as the browser, so it gets the full version.
Works in Gmail, Google Chat, Slack and every other app
Retext types the snippet wherever your cursor is. To use a different version in one app, give it the same trigger and limit it to that app with per-app snippets. They go by app, not website, so every tab in your browser counts as one app.
Questions
How do I send a Google Meet link by email?
Copy the link from the Calendar event or from Meet itself, then paste it into your email. With Retext, copy it and type ;gm-meet: the link drops into a ready-written reply.
Do guests need a Google account to join Meet?
No. People without a Google account can join from the link in a browser, though they may need to ask to join and be admitted by someone in the meeting.
What should a meeting link email say?
The day and time with time zone, the link on its own line, and what to do if it doesn't work. That covers nearly every question guests ask before a call.
Related templates
Meeting request
;em-meet-askEmail & out of office
Hi [Name], Could we find [Length] to talk about [Purpose]? By the end I'd like us to [Outcome]. Would [Option one] or [O…
Teams meeting invite note
;ol-teamsOutlook
Hi [Attendees], Purpose: [Purpose] By the end we'll have: [Outcome] Agenda 1. [First agenda item] 2. [Second agenda item…
Discovery call confirmation
;sl-confirmSales
Hi [First name], Confirming our call on [Call date] at [Call time]. Here's the link: [Meeting link] What I'd like to cov…
Type ;gm-meet, get the whole reply
Retext expands your snippets in every Mac app and fills in names, dates and order numbers for you.
Free to start. No account required on the Mac.